We are hiring!

The Finance and Post-Award Coordinator is expected to complete routine accounting and contracts & grants management of World Coffee Research efficiently and with minimum supervision. In addition to handling routine activities, the Finance and Post-Award Coordinator will work closely with both the Contracts & Grants Manager and Business Manager on the detailed tasks related to required reporting and submission on sponsored contracts.

The Finance and Post-Award Coordinator is expected to perform the following routing tasks with minimum oversight:

1. Preparation and distribution of monthly credit card activity reports to card holders ensuring all required receipts and documentation has been received for tax purposes and contracts & grants
2. Assist in the generation of Monthly and Quarterly financial statements (standard and custom) for the Financial Director, who will share them with the Finance Committee as appropriate
3. Manage Accounts Payable, generate wire transfer and check payments weekly to be approved by the Financial Director
4.  Manage annual Inventory process, updating inventory location, status in Dropbox, Built for Teams, appropriate depreciation entries in web-based software (QuickBooks and enterprise resource planning software)
5. Other accounting tasks as assigned

The Finance and Post-Award Coordinator is expected to perform the following contracts and grants routine tasks:

1. Provide post-award administrative support to contracts & grants manager and project leaders by researching, interpreting, and applying appropriate compliance policies and procedures that govern contracts and grants
2. Monitor reporting compliance (technical and financial) of sponsor and non-sponsor agreements for timely submission by due dates
3. Perform verification of expenditures against budget, collect supportive documentation, and review expenses allocation to the correct chart of accounts
4. Verification on allowable, allocable, and reasonable of expenses, receipts, timesheets, and all other reporting requirements in compliance and audit agencies (OMB Circular A-122, 2 CFR Part 215, and OMB A-133)
5. Prepare financial reports on sponsored research agreements for submission to the sponsors according to the terms of each agreement
6. Other contracts & grants duties as assigned

EDUCATION

Essential: An advanced university (Bachelor level or above) degree in Business Administration, Finance, Accounting or related field from a recognized university

Desirable: Specialized training in Compliance and Research Administration Training

EXPERIENCE

Essential: Minimum three years of proven experience in finance and contracts & grants management in the context of non-profit organizations, including at least two years of direct responsibilities for managing both finance and contracts & grants. Proven experience in coordinating multiple projects with competing deadlines. Understanding of Post-Award management. Proficiency with QuickBooks online, Microsoft Excel, and Dropbox.

Desirable:  Knowledge of enterprise resource planning software, Bill.com, Donor Perfect, and Built for Teams. Understanding of Pre-Award Management, OMB Circular A-122, 2CFR Part 215, and OMB A-133. Development of finance and contracts & grants policies

SKILLS

• Demonstrated skills in multicultural settings combined with ability to successfully coordinate finance and grants & contracts with multiple partners
• Sound tactical thinking with ability to develop clear comprehensive policies as related to finance and contract & grants
• Superior organizational skills with ability to multi-task and produce accurate reports under pressure
• Ability to establish harmonious working relationships as part of team, adapt to diverse educational and cultural backgrounds, and maintain a high standard of personal conduct

This position is based in the U.S. and is a remote (home-based) work location. This is a fulltime position.

Start date: Immediately

Application deadline: February 25, 2019

Application submission: letter of interest, CV, and three references

Email application to: nicole@worldcoffeeresearch.org