We are hiring!
The Finance and Post-Award Coordinator
is expected to complete routine accounting and contracts & grants management
of World Coffee Research efficiently and with minimum supervision. In addition
to handling routine activities, the Finance and Post-Award Coordinator will
work closely with both the Contracts & Grants Manager and Business Manager
on the detailed tasks related to required reporting and submission on sponsored
contracts.
The Finance and Post-Award Coordinator is expected to perform the following routing tasks with minimum oversight:
- Preparation and distribution of monthly credit card activity reports to card holders ensuring all required receipts and documentation has been received for tax purposes and contracts & grants
- Assist in the generation of Monthly and Quarterly financial statements (standard and custom) for the Financial Director, who will share them with the Finance Committee as appropriate
- Manage Accounts Payable, generate wire transfer and check payments weekly to be approved by the Financial Director
- Manage annual Inventory process, updating inventory location, status in Dropbox, Built for Teams, appropriate depreciation entries in web-based software (QuickBooks and enterprise resource planning software)
- Other accounting tasks as assigned
The Finance and Post-Award Coordinator is expected to perform the following contracts and grants routine tasks:
- Provide post-award administrative support to contracts & grants manager and project leaders by researching, interpreting, and applying appropriate compliance policies and procedures that govern contracts and grants
- Monitor reporting compliance (technical and financial) of sponsor and non-sponsor agreements for timely submission by due dates
- Perform verification of expenditures against budget, collect supportive documentation, and review expenses allocation to the correct chart of accounts
- Verification on allowable, allocable, and reasonable of expenses, receipts, timesheets, and all other reporting requirements in compliance and audit agencies (OMB Circular A-122, 2 CFR Part 215, and OMB A-133)
- Prepare financial reports on sponsored research agreements for submission to the sponsors according to the terms of each agreement
- Other contracts & grants duties as assigned
EDUCATION
Essential: An advanced university (Bachelor level or above) degree in Business Administration, Finance, Accounting or related field from a recognized university
Desirable: Specialized training in Compliance and Research Administration Training
EXPERIENCE
Essential: Minimum three years of proven experience in finance and contracts & grants management in the context of non-profit organizations, including at least two years of direct responsibilities for managing both finance and contracts & grants. Proven experience in coordinating multiple projects with competing deadlines. Understanding of Post-Award management. Proficiency with QuickBooks online, Microsoft Excel, and Dropbox.
Desirable: Knowledge of enterprise resource planning software, Bill.com, Donor Perfect, and Built for Teams. Understanding of Pre-Award Management, OMB Circular A-122, 2CFR Part 215, and OMB A-133. Development of finance and contracts & grants policies
SKILLS
- Demonstrated skills in multicultural settings combined with ability to successfully coordinate finance and grants & contracts with multiple partners
- Sound tactical thinking with ability to develop clear comprehensive policies as related to finance and contract & grants
- Superior organizational skills with ability to multi-task and produce accurate reports under pressure
- Ability to establish harmonious working relationships as part of team, adapt to diverse educational and cultural backgrounds, and maintain a high standard of personal conduct
This position is based in the U.S. and is a remote (home-based) work location. This is a fulltime position.
Start date: Immediately
Application deadline: February 25, 2019
Application submission: letter of interest, CV, and three references
Email application to: nicole@worldcoffeeresearch.org